2017 INTERPHEX Exhibitor Manual


Official Contractor Services/Exhibitor Action Checklist

For assistance, please contact our Customer Success Specialist, Kirsten Hudock, at 203-840-5334.

What to do and when to do it

Click the appropriate links under the "Contractor Type" to be redirected to the forms and/or contractor website for more information. Double-check the dates for these services by going to the forms in this manual. Show Management will not be held accountable for any misprints to any of the dates that are listed below. The responsibility lies with the exhibitor.

Please note the DEADLINE DATES- completing these early can save you up to 30%.

Contractor Type

Contractor
Name

Discount Date
(If Applicable)

Telephone

Audio Visual

KVL

No Deadline

914-479-3300

Badges

CompuSystems, Inc.

No Deadline

866-600-5323

Booth Carpet

FREEMAN

Feb. 17, 2017

201-299-7575

Booth Furniture

FREEMAN

Feb. 17, 2017

201-299-7575

Booth Catering

Centerplate

Orders must be in by March 7.
No changes after
March 14.

212-216-2400

Cleaning

Javits Center

Feb. 28, 2017

877-452-8487

Customs / International
Freight Forwarder

PBIL
International

Please see form for dates

908-355-8900

Electrical and Plumbing

Javits Center

Feb. 28, 2017

877-452-8487

Exhibitor Insurance

Buttine Underwriters Purchasing Group, LLC

NO DEADLINE

800-964-4454

Floral

Spring Valley Florist

All orders must be paid
in advance.

845-268-7555

General Contractor

FREEMAN

Feb. 17, 2017

201-299-7575

Host/Hostess/Model

JVA, Inc.

Payment due 7 days before show opening.

800-553-8855;
702-259-4494

Hotel & Travel

INTERPHEX
Travel Desk

Date to come

800-388-8108

Lead Retrieval – Early Bird

CompuSystems, Inc.

Feb. 14, 2017

866-600-5323;
708-786-5565

Rental Exhibits

FREEMAN

Feb. 17, 2017

201-299-7575

Request to Use an Exhibitor
Appointed Contractor

Exhibitor Appointed Contractor Section

Feb. 8, 2017

203-840-5890;
203-840-9432

Security Guards

Citadel Security

NO DEADLINE

718-680-3811

Shipments Direct to Show

FREEMAN

NOT BEFORE
March 17, 2017

201-299-7575

Shipments to Warehouse

FREEMAN

Must be delivered
by March 7, 2017

201-299-7575

Shipping – Domestic/International

FREEMAN
Transportation

Must be delivered
by March 7, 2017

800-995-3579

Hanging Signs

FREEMAN

Must be delivered
by March 7, 2017

201-299-7575

Telephone/Internet

Javits Center

Feb. 28, 2017

877-452-8487

NOTICE TO EXHIBITORS REGARDING NON-OFFICIAL CONTRACTORS

Show Management carefully considers the selection of Official Contractors based on quality of service, variety of products, price, and reputation. Since these contractors frequently work on more than one show with us, they value the business of our customers and provide quality products and services. Some companies may misrepresent themselves as being an official contractor so be sure to check the list in the exhibitor manual or give us a call. Some things to watch for if you are considering the services of a non-official contractor are hidden charges for material handling, labor, and shipping that you might not pay otherwise (for example on carpet rental), control over delivery time, availability during move-in and leverage if something goes wrong. Also be advised that non-official contractors will need to abide by the Exhibitor Appointed Contractor procedures, provide insurance certificates, etc. in order to gain access to the Show Floor.

Alert to Exhibitors!!

BEWARE of the Fair Guide
Reed Exhibitions and INTERPHEX does NOT support the Fair Guide -- it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Fair Guide from Construct Data, its publisher, which use the name of INTERPHEX – do not be fooled. Construct Data currently operates out of Slovakia (it has previously operated out of Austria and Germany).

BEWARE of the Expo-Guide
Reed Exhibitions and INTERPHEX also do NOT support the Expo-Guide -- it is NOT affiliated with Reed Exhibitions or INTERPHEX. Please be aware that you may receive solicitations for the Expo-Guide from Commercial Online Manuals, its publisher, which use the name of INTERPHEX – again, do not be fooled. The Expo-Guide currently operates out of Mexico.

Search the web for further warnings on the Fair Guide and the Expo-Guide.

And please remember – the only directories and guides affiliated with Reed Exhibitions are those published by Reed Exhibitions, including the official show directories. If you have any doubts about a directory/guide solicitation using the INTERPHEX name (for example, if the solicitation requires payment made to an address in a foreign country), please contact an INTERPHEX salesperson ASAP.

We use cookies to operate this website and to improve its usability. Full details of what cookies are, why we use them and how you can manage them can be found by reading our Privacy & Cookies page. Please note that by using this site you are consenting to the use of cookies.